Trade Show Release Form
know your trade show exhibitor terms
What is a release form?
A release form is the document an exhibitor must complete to allow their booth materials to be removed from the exhibit hall after a trade show or conference is over.
Show management normally gives the release form to each exhibitor toward the end of the show. It must be completed by the exhibitor and returned to the show management desk when the show is over, allowing show staff to remove your property from your booth and provide it to your designated shipper for shipping back to your destination.
What are the consequences of not completing a release form after a trade show or conference?
If you forget or neglect to complete and submit the release form after your trade show, it can cause delays or issues with the removal and shipping of your booth materials. This can result in additional costs and inconvenience for you, the expo hall staff, and the shipping company. In addition, materials may be left behind, lost, or damaged, which could result in even higher costs to replace items.
Be sure to return the form by the deadline requested and ensure that the shipper and material handling information is accurate.
What information is typically included on a release form?
A release form typically includes:
exhibitor’s name
booth number
contact information
list of booth materials to be removed from the hall and shipped
shipping company
address of final destination
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