What is a Waybill?
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What is a waybill?
A waybill is an official shipping document. It is used as a receipt, showing that the shipper has accepted the shipment from the exhibitor or exhibit house and is now responsible to get the shipment to the convention center, conference hall, or other final destination. The actual term waybill is used more by people within the shipping industry. In some cases, it may be a multi-page shipping document but it can also be a single page shipping document used by companies like FedEx, UPS, DHL, and others. All shipping companies us some form of waybill.
Why do you need a waybill?
Since the waybill serves as the essential shipping document that enables the movement of your crates and other important trade show materials from one location to another, it is crucial to note that a waybill is required for all types of shipments. This includes shipments sent by land, sea, and air, ensuring that your items arrive safely and efficiently at their destination.
What does a waybill include?
A waybill typically includes the name of the consignor (the person or organization sending the shipment - the shipper), the consignee (the person or organization who will receive the shipment - the receiver), the point of origin (where the shipment is being picked up from), the destination (where the shipment is being delivered to). It may also include:
The shipper and receiver’s contact information should include essential details like their phone number, mailing address, and email address to ensure smooth communication and proper handling of the shipment.
A description of the shipment contents. For example, 500 promotional pens, 250 pieces of product literature, and 2 company signs.
Shipment details encompass essential information including the precise number of packages being sent, the total weight of the shipment, and the specific dimensions of each package. For example, this shipment consists of 2 boxes with a combined total weight of 50 pounds. The dimensions of Box 1 are approximately 12 inches in length, 24 inches in width, and 13 inches in height, while Box 2 measures 24 inches in length, 14 inches in width, and 20 inches in height.
Any additional services related to the shipment which may have been purchased or included. This may include any shipment protections.
Total shipment payment.
If the shipment is dutiable or non-dutiable. While the dutiable vs. non-dutiable characterization is different from country to country, these terms are commonly defined as dutiable materials having a commercial value or will ultimately be sold and non-dutiable items have no commercial value.
Is a waybill the same as a shipping label?
A waybill could be used as a shipping label, but, especially in the case of large trade show shipments, it is often considered another important document included in the shipment alongside the primary shipping label. This ensures that all necessary information is clearly communicated for successful delivery and handling.
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